SCBWI

Society of
Children's Book Writers
and Illustrators

2019 NV Mentorship Application Due

Date/Time
Date(s) - 12/15/2018
12:00 am


REGISTRATION IS AT THE BOTTOM OF THE PAGE

Finish up your manuscripts! The 2019 NV Mentorship Program will be accepting applications beginning September 1, 2018. All writers are encouraged to apply. You don’t need to live in Las Vegas.

You must first register for the Mentorship Program. The fee to register is $40. Every applicant will receive a critique of their pages by a mentor or agent regardless of being selected for the program as part of the application process. You will submit 20 pages for the program application for the application, but only the first ten pages will receive a written critique. Applicants can not choose if their pages are critiqued by an agent or mentor.

The program fees for 2019 are $1350 (This does not include the hotel accommodations at Gold Coast – you must stay at the Gold Coast and use one of the room blocks if participating in the program. The rooms are $110 per night. We are trying to include all meals but it will be dependent on how many mentees are selected for the program. Regardless, if we don’t have banquet style meals, the costs will be reasonable. We’re reviewing all options to convenience (time savings for attendees), cost, and taste to make a decision. Some of the cost of the program is subsidized by the revenue made from the conference that is open to non-mentees in May. The program can not operate financially without the conference.

Mentees will be guaranteed critiques of their work with agents after the program through the online One Agent at a Time series. Although agent webinars are open to the general public, mentees are given priority for the written critiques for up to 3 agents after the program. The fees would still apply for the critiques. In addition, at the St. Mary’s Art Center writer’s retreat, there will be agents.

OPTIONAL Add-on to the NV Mentorship Program:

There is an optional agent program at the end of the mentorship program this year that is different from last year. We will have at least 2 agents at St. Mary’s Art Center in Virginia City, NV.

Date: Nov 8-9, 2019

St. Mary’s Cost: $200 includes shared room in St. Mary’s Art Center plus breakfast & lunch for the stay. We are still calculating the cost of dinners and may decide to include or pay separately depending on our finances. We need to breakeven in costs for this program. (You may opt to stay at a hotel or elsewhere in Virginia City at your own cost if you don’t want to share a room. If we run out of rooms or there is a roommate issue and require attendees to stay elsewhere, we will figure out a subsidy for the extra costs, but it is only if we lack space.) This will be a separate registration next year for those in the program.

 

APPLICATION ITEMS:

Please carefully read the application details including submission information below.

You will submit 2 files. The entire application document of all the pages must be included in one MS Word document titled with your Lastname-firstname-agegroup-genre-Application. This file includes your 20-page manuscript, 1 page synopsis as well as pages 1 to 3 of the application. The second file is a separate 20-page manuscript plus 1 page of synopsis that must be titled by Lastname-Nameofmanuscript-agegroup-genre.

Example for file 1

Mun-Cynthia-MG-fantasy-Application.docx (whatever extension for a Word file you have)

YA for Young Adult, MG for Middle Grade. Picture book TEXT only – PB. We are NOT offering illustrator mentorships, but if you’d like to work on text, it is possible.

Example for file 2

Mun-TITLEOFMANUSCRIPT-MG-fantasy.doc

Please ask for help from someone if you do not know how to do this. We will delete participants for not following directions and refund the fee. Not following submission instructions is the number one reason why agents don’t read your queries.

 

CONTENTS OF THE APPLICATION

File 1:

Pages 1-20 your manuscript

Page 21 – a one page synopsis of your manuscript

Page 22 of the Application should be your contact information that includes the following:

* Name (not your pen name)

* Title of your manuscript, age group, genre, word count (manuscripts must be 85K or less words)

* Email address – we will be using this email address during the entire program, so, please put an email that you check often, because we’ve had issues regarding folks not receiving email in the past

* Mailing address

* Phone number. Preferably a mobile #. This is for time sensitive quick communication needs when an email just won’t do

* Indicate the order of preference for mentors. Mentors will pick manuscripts based on their interest of the work. If more than one mentor selects your manuscript, we’ll review your preference and assign as appropriate.

Page 23, please include a one page limit artist statement as to why you write. Double spaced, 12 point font. Please put your name on this page as well.

Page 24, please include SCBWI Event attendance and membership info. Please take a photo of the event history information from your SCBWI member profile page. If you’ve been to many, we just need the first page that shows your name as well.

Directions on where to find this information:

  • Go to SCBWI. Org. Sign in.
  • Go to Myhome on the right hand side, click on it then it should take you to your profile page
  • On the left hand side of the profile page, below the words that say “Change Password” you’ll see “Event History”
  • Click on Event History and it should display all the SCBWI events you’ve attended. Take a screen shot or take a photo then paste this photo into your word document as part of file 1.

FORMATTING your manuscript:  your 20 pages for submission. Please make sure your file is a in Word format and you follow the formatting guidelines posted here at the bottom of the page on this link: https://nevada.scbwi.org/critique-groups/

EMAIL SUBMISSION: email both documents in one email with SUBJECT line 2019 NV Mentorship Program and send it to Nevada@scbwi.org. 

These instructions are specific BECAUSE it helps us organize and find your information quickly. SCBWI NV administrators are all volunteers so please help us save time. If this program takes more time than we have to offer then we won’t be able to offer it in the future.

Questions about the program can be sent to nevada@scbwi.org. This email is not checked daily. You might be able to find your answers by asking folks on the SCBWI NV Facebook page. I have asked past mentees if they would be able to answer questions through Facebook. There is also a list of past mentees on the website, if you’d like to speak to them as well.

INFO SESSION: There will be a free Zoom online informational meeting about the NV Mentorship Program on October 28, 2019 at 9:45am for 30 minutes or so. Register here for the free meeting: 

Due Date Schedule:

  • Sep. 1 – Dec. 15, 2018 – Open application process.
  • Oct 28, 2019 – General program informational session.
  • February 15, 2019 – Announcement of Mentee Selection
  • February 20, 2019 – Selected mentees must email or mail manuscripts to mentors
  • Program Fee due in whole or in payments starting Feb. 20, 2019 by check. If making payments, additional fees will be due Mar 1 & Apr 1. All fees must be paid by April. All decision to participate must be made by February 20.

If mentee does not submit by 2/20/19, they forfeit and an alternate will be selected

  • May 3-5, 2019 – Kick-off for the Mentorship Program at Gold Coast Hotel in Las Vegas in conjunction with NV SCBWI conference.
  • November 8-10, 2019 – Optional 2nd meeting for mentees in Virginia City, Nevada (end of program). Agents will also attend this event.
  • If you’ve been selected, please make sure you make reservations at the Gold Coast Hotel for your hotel rooms using the room block since the price is better. Please go on-line to Goldcoastcasino.com/groups and use group code: A9WBC05 or call into The Gold Coast Hotel Reservations at 888-402-6278  before March 1, 2019. We only blocked 50 rooms total for the entire conference, and it is on a first-come-first-served basis for all mentees and conference attendees.

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Ticket Information

2019 Mentorship Application - $40.00

This price is only available for SCBWI members.


The SCBWI Anti-Harassment Policy
To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
Scroll to the bottom to read the policy.

You will then be able to click the checkbox indicating that you have read our policy.

 

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.

 

The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, www.scbwi.org. SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.

 

 

Code of Conduct

All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

  • intimidation, stalking, or following.
  • Sustained disruption of talks or other events.
  • Inappropriate physical contact.
  • Unwelcome sexual attention.
  • Abusive verbal comments.
  • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
  • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.

 

Reporting Procedures

Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

  • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
  • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
  • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.

 

SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

If appropriate, SCBWI may report the incident to local authorities.

 

Non-Retaliation

The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.

 

Sanctions

SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.

 

Sanctions for faculty, speakers, staff or board members may include any of the following:

 

  • warning the party involved that the particular behavior is inappropriate and must be ceased;
  • immediate removal from a particular event;
  • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • expulsion from SCBWI; and/or
  • removal from the Board of Advisors or Board of Directors, when appropriate.

 

Sanctions for attendees, members, and guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must be ceased;
  • immediate removal from a particular event, without refund;
  • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
  • termination of SCBWI membership, without refund; and/or
  • prohibition of future SCBWI membership.

 

If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.

 

Confidentiality

SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

 

   

If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.

 

If you have questions regarding this policy, you may send an email to info@scbwi.org. Please include the words "anti-harassment policy" in the subject line.

I have read and accepted the SCBWI Anti-Harassment policy.